Choosing The Right Meeting Architecture For Your Conference Venue In Sandton Made EasyLanghams
Large scale buildings don’t spring up overnight. Months – if not years – of planning goes into each one to ensure it looks and functions as desired. To get this right, architects take part in a crucial planning process – and it’s a way of working that conferencing and meeting organisers can learn from. Meeting architecture is the art of designing and executing a conference based on the objectives set, for an improvement in ROI and to create a desired action in those participating. Here’s how to choose the right meeting architecture for your conference venue in Sandton.
No conference should take place without a strategy session with all key decision makers (including consultants and suppliers) and the business in question. Logistical requirements need to be discussed such as where the conference venue will be, what dates it will be held on, what the theme will be, and which speakers or presenters will be present. The event branding will be planned according to theme, and any presentations should be created, polished and practiced according to the decisions made here.
Choosing the right venue is critical and it can drastically cut down on your work. An ideal venue will have plenty of natural light, support staff and all the technology you might require (including AV equipment and materials). The site should be business appropriate as well, even if it doubles as a banquet or wedding venue.
Execution goes smoothly if there is proper planning involved. Execution can involve testing and setting up the venue and going through presentations on site and ensuring speakers and planners are familiar with the onsite conference and site setup. You will need to run through how the agenda flow will be managed, any speaker introductions that need to be made, and ensuring Q&A sessions and panel discussions occur on time and seamlessly link together. In this situation, it helps you to foresee even the most negative eventuality and plan for it.
Once the event is over, a follow up meeting must be held as soon as possible to take stock of how the event went, what could be improved on and what went well. This knowledge will be instrumental in informing the next conference you hold, so it can be better than ever.
Constructing the perfect conference architecture is less challenging than it seems. Take it step by step and success will be yours.